How to use Outlook: instructions and tips

2024 Author: Trinity Chesterton | [email protected]. Last modified: 2023-12-16 08:12

Outlook is a program for working with your mail, it presents a huge number of functions for working with it. You can also work with all available boxes in it.

Since this program is one of the standard ones on a Windows computer, many people run it and use it exclusively as a program for sending and reading letters.

Important! If your system did not have this program, you must install Microsoft Office. However, Outlook on Windows is actually more than that. This is a great mailbox tool.

Create an account

How to use Outlook? First, create an account. Creation Instructions:

1. Open Outlook and go to the "Tools" tab.
2. Select "Accounts".
3. In the window that opens, select "Create an account".
4. Next, a form will appear to fill in account information(first name, last name, date of birth, email address and other information necessary to maintain an account).
5. After filling out the form, click "Next", where you will be prompted to enter a nickname and password. Click "Next".
6. After completing the input of all the necessary data, you need to click on "Additional parameters".
7. Select "Outgoing Mail Service".
8. You need to tick two entries here: "SMTP server requires authentication" and "Similar to the server for incoming mail".
9. Go to the "Advanced" tab of the same window.
10. Here you need to enter the port numbers provided by your ISPs.
11. Check the box "Leave a copy of messages on the server" and press and OK.

Your Outlook account is ready, now you can write to your friends and colleagues from it. You can use multiple accounts at the same time. Just exit the current one and enter the new one. Ready. Now your friends can see you and can write to you and invite you to their scheduled meetings.

You can also delete an account from Outlook.

Delete

Instructions for deleting an account:

1. Open Outlook.
2. Go to the "Tools" section and select "Settings" (all mail connected to this Outlook will be shown).
3. Click on the account you want to delete.
4. In the upper right corner above the workspace of the list of accountsentries there is a delete button in the form of a red cross. Press it.
5. Done. Account deleted.

You can delete an account by simply selecting the one you need and pressing the Delete button.

Program settings

How to use Outlook? Like any other program, the first launch begins with an individual setting.

Instructions for setting up Outlook:

1. You need to set up mailbox accounts in Outlook (go to File tab, Account Settings).
2. If necessary, automate the flow of incoming/outgoing messages (go to the "File" tab, to the "Manage rules and alerts" section).
3. Set up a personal signature for each email sent (make an automatic signature for each email you send).

All settings can be made in the "Parameters" section.

How to use?

Many people are wondering how to use Outlook? The program window is divided into several parts: work area, functional ribbon, message list (incoming/outgoing).

To view an outgoing or (incoming) message in Outlook, you just need to click on it.

What can be done with messages in Outlook:

• delete;
• send to archive;
• answer it or continue the dialogue with the interlocutor;
• forward to another interlocutor;
• save to a separate document (you can save all correspondence);
• print (you can print the entirecorrespondence);
• select messages from different conversations.

Outlook mail client features:

• search for the desired message from the conversation history;
• auto-completion of suggested message header input;
• sending and receiving messages.

Sending a message

How to use Outlook and how to send messages? In order to create and send a message, you need to do the following steps:

1. Open Outlook.
2. Go to the "File" section.
3. Select "Compose message" or "Create conversation" if you want to send a message to more than one person.
4. Enter or select a recipient.
5. Print the desired message. Outlook provides the ability to edit (change the text style) a message, as well as add various multimedia files to it (select "Insert" in the message input window).
6. After the message has been typed and edited, click on "Submit".

Scheduler

This program can be used as a scheduler. It has a special calendar in which you can mark your meetings or business for a particular day. As soon as this day comes, Outlook will issue a corresponding message (notification) that you have something scheduled for this day.

How to open the calendar and enter a meeting there inoutlook? The calendar for entering a meeting or business is located on the main tab of the program, in the upper left corner. You must click on "Create an appointment", the button of which looks like an image of an empty calendar. After that, you must enter the name of the case or meeting and its time of day or night.

Now you need to select a date by scrolling through the calendar and clicking on the desired day. Outlook provides the ability to invite meeting participants when creating a meeting.

To do this, select the tab to send an invitation to prospective participants (friends, colleagues or company employees) that a meeting will take place that day. Mark on your calendar and send this entry to all the specified people.

As a result, Outlook becomes not just a mailbox, but also a convenient tool for scheduling cases, meetings and notifying the people you need about them.

What is auto-reply?

In the Outlook mail service, you can configure the auto-reply function. This is a very useful feature for those people who do not use this program very often. To enable auto-reply in Outlook, you need to activate the Proxy feature.

How to activate the "Deputy" function

The procedure for activating "Deputy" differs depending on the version of the mail service.

For Outlook versions 2010-2016:

1. Open automatic layout preparation mode (opens when creating a message in the main section).
2. Print message text-answering machine.
3. Select the "Save as" function in the "File" tab.
4. Enter any name of the saved file and specify the extension like.oft.
5. Save this document on your computer.
6. Return to the "File" section and select "Manage Alerts and Rules".
7. In the window that appears, select "New rule".
8. In the "Start with an empty rule" section that opens, select "Apply rule to messages I receive". Click "Next".
9. The "First step" will appear. You must select "Reply using the selected template".
10. In the second step, select "Specified template".
11. Press the "Browse" button and find in the file system of the computer the previously created template with the.oft format.
12. At the final stage, choose a name for the template and check "Enable rule". Click "Finish".

This instruction for creating an auto-reply is only suitable for versions of Outlook with an Exchange account.

Auto Reply in Outlook (2010-2016)

Instructions for creating an auto-reply in Outlook (2010-2016) without an Exchange account:

1. Open Outlook (2010-2016).
2. Go to the "File" tab.
3. Open the Details section.
4. Find the "Auto Replies" button and click on it.
5. Check the autoresponder parameter "Sendauto reply when offline".
6. If desired, select the time of the answering machine.
7. Select the social circle to which the auto-reply will apply (within the organization, friends, etc.). You can select multiple social circles at the same time.

After all that has been done, you will have an autoresponder installed on your Outlook mailbox. It remains only to write the text for the autoresponder.

Mistakes in Outlook

This program may sometimes display various kinds of errors. Each of them has its own system number.

Examples of errors and their interpretation:

1. Error 0x800CCC00 LOAD SICILY FAILED. This error means that you cannot log in. The problem is solved by restarting the program or completely reinstalling it.
2. Error 0x800CCC01 INALID CERTIFICATE CONTENT. Indicates that the account authorization certificate is missing. To fix it, you need to get this certificate.
3. Error 0x800CCC0B SERER OR MAILDROP IS BUSY. This error number indicates that you have accessed the server too often. You must wait about 5 minutes for the next call to the server.
4. Error 0x800CCC0C NOT INIT. The applicable server was not found. Check if the server is up or running.
5. Error 0x800CCC0F CONNECTION DROPPED. This error indicates problems with the Internet connection. You need to check the connection.
6. Error 0x800CCC10 INALID ADDRESS. This error codedisplayed by the program when an incorrect e-mail is specified. It is necessary to check the correctness of the entered data.