Outlook client and mail is one of the many programs and services created by Microsoft. They provide users with the ability to send, receive e-mails, and organize their working day with the help of a built-in organizer. In order to make the most of all the functions embedded in the program, it needs to be configured.
Adding a mailbox to Outlook 2007
This is the most important setting in the mail program because it is useless without an e-mail connected. To set up Outlook as it should, you need to follow the following algorithm:
- Select "Service" in the menu bar.
- In the drop-down menu, click on the "Account Settings" sub-item.
- In the "E-mail" tab, click the "Create …" button.
- In the "Add account" window, enter the login and password from the mailbox registered on Hotmail.
- To configure access to other mail serverscheck the box next to the line "Configure manually …" and click "Next".
- Select "Internet E-mail".
- Fill in all lines, select protocol for incoming messages.
- Click on the "More settings" button.
- In the third tab, check the box next to "SMTP server requires …".
- In the last tab, enter the port numbers and the type of SSL or TSL encryption used.
- Click on the "Check account" button to check if the settings are correct.
- Click "Next" and "Finish" to complete the setup.
Creating signatures for messages
This option allows you to insert any standard text into each sent letter: wishes, contacts or company name. Microsoft Outlook 2007 allows you to create several such entries and connect them to specific mailboxes. There are two ways to call the window for creating a new signature. The first is as follows:
- On the toolbar, click the "Create" button.
- In the window that opens, go to the "Insert" tab.
- Press the "Signature" button and select the "Signatures" sub-item.
To create a signature in the second way, you need:
- Go to the "Service" menu, select the "Options" sub-item.
- In the window that opens, go to the "Message" tab and click on the "Signatures" button.
Creating a new signature is done according to the following algorithm:
- Click the left mouse button on the "Create" button. In the new window, enter the name of the future text.
- In the lower half of the main window, enter the required text and format it using the panel of the same name above the text field. You can also insert any image, business card or link to an html document.
How to set Outlook 2007 to automatically insert a signature in a message
To activate this feature, you need to:
- Select the name of the desired insert in the list on the left.
- In the right list, select which account will use it and in what cases it will be inserted (new messages or a reply to a sent letter).
This completes the method of setting up automatic signature insertion in Outlook.
Auto reply to messages
This feature allows you to reply to incoming emails from specific or any senders with a pre-prepared entry. To create it, you need:
- In the "File" menu, select "Create" and "Message" or use the "hot key" Ctrl + N.
- In the window that opens, enter all the required text.
- Save as.oft (Outlook template) using Save As… command.
The algorithm for setting up auto-reply in Outlook 2007 is as followsway:
- Among the main menus, select "Service" > "Rules and alerts".
- In a new window, click LMB on the "New…" button.
- In the first "Rules Wizard" dialog box, select the "Check messages upon receipt" line and click "Next".
- In the second dialog box of the "Wizard", check the box "Addressed only to me" and click "Next" again.
- In the third window, check the box "Reply using the specified template." In the "Step 2" block, click on the words highlighted in blue and select a pre-created file with the extension.oft.
- In the fourth window, specify exceptions for auto-reply.
- In the last window, enter the name of the rule and put a checkmark next to "Enable the rule" to start its work.
To change or delete the created rule, you need to click the buttons of the same name in the "Rules and notifications" window. This is the way to set up auto-reply in Outlook 2007.
Time change
In addition to the possibilities of working with mail, Outlook contains an organizer with a calendar. Sometimes the organizer displays the time in the 12-hour format adopted in the United States. There is no integrated way to set the time in Outlook to the usual 24-hour format, because the program depends on the Windows OS settings. To change them, you need:
- Go to "Control Panel" and go to "Regional and Language Options" or "Language" for Windows 8.
- For WindowsXP: "Settings" > "Time" tab> select the time format hh:mm:ss tt or HH:mm:ss for 12- and 24-hour time respectively.
- For Windows 7: first tab > "More options" button > "Time". Enter or select the values from the first step in the corresponding lines.
- For Windows 8: "Language"> "Change date format, etc." > "Additional parameters"> "Time".
- Press "OK" to save the settings.
This completes the time setting.
Alerts
An email client that doesn't notify its user of new messages is a useless set of pretty windows. It's easy to set up alerts in Outlook as required. To do this, you need:
- Open the "Options" window and click the "Mail Options" button in the first tab.
- In the dialog box, click on "More Options".
- In the new window in the block "When a new message is received in the Inbox folder" tick the desired forms of notifications.
- To change the parameters of the pop-up notification on the "Desktop", click on the button "Settings of notifications on the desktop …". You can change its transparency and display time.
There are as many ways to customize various features in Outlook as there are themselves. But this procedure is simple enough for a normal user to handle.
