In the world of digital technologies, people have long mastered modern methods of communication on the Web. So, one of the most common ways to transfer information is e-mail, with which you can communicate, learn and develop. Today, the Internet provides a wide range of such programs, but the most popular and convenient is Microsoft Outlook. Despite the many positive aspects, this mail program has a number of nuances that require a specific solution. For example, many novice users are faced with the problem of how to set up auto-reply in Outlook.
Auto answer function
Today, Outlook is the most popular email program, which is popular among Internet users due to its simplicity and functionality. Thanks to this program, you can freely communicate and receive mailings. Among the many positive features, the possibility of an auto-response should be highlighted. If you are traveling long distances or for a longperiod of time that Microsoft Outlook allows you to use the auto-reply feature.
If there is no Internet connection or the ability to access the mailbox, the auto-reply will send the sender the user's contacts and a message pre-recorded in a special template.
Setup and operation of auto-answer
Most people, not only beginners, but also advanced Internet users, are faced with the problem of how to set up auto-reply in Outlook. The procedure for creating an auto-reply in the mail program will not be difficult and time-consuming if everything is done correctly and according to the instructions.
So, to set up auto-reply in Outlook, you need to do the following:
- Open Outlook.
- Find and click the "Compose Message" button.
- Enter the text of the message for auto-reply. It is important to remember that this is the text that will be sent to the sender.
- Find and click the "File" button.
- In the "File" options, find and click "Save As". You need to select the "Outlook Template" format and save the message.
Creating a template is only the first step that will help you understand how to set up auto-reply in Outlook and make your email program easier to use.
Basic steps for setting up auto-reply
Setting up auto-reply includes the following basic steps:
- You need to find the "Rules" tab in the top panel of the program.
- Then select the "Controlrules and alerts”, where you need to select the “New” option.
- In the window that opens, select "Apply rules to messages I receive".
- After making a choice, click the "Next" button.
- The "Rule Wizard" window will appear, where you do not need to select anything. Then you just need to click the "Next" button, and then answer "Yes".
- In the next window that appears, you need to check the "Mark using the specified template" option. In the window below, you need to click on the "Specified template".
- Next, the "Folders" window will appear, where you should select "Templates in the file system".
- After the "Auto Reply" window appears, you need to click on it and open it.
- In the "Rules Wizard" that opens, select "Next".
- In the last window, before setting up auto-reply in Outlook, you need to click the "Finish" button.
So, the auto-reply setting has been successfully completed. Now embedded messages in the template will be sent to any address. Important to know: in order for the auto-reply to work stably and efficiently, you should provide your personal computer with uninterrupted Internet.
In conclusion
Thus, depending on the created template and the actions taken, an automatic reply will be used in Outlook for all incoming emails. But you should take into account the fact that the rules wizard provides for sending an auto-reply to the addressee only once.
The session starts after the first launch of the mail program, and ends when you exit it. While the programworks, a repeated response to the addressee who managed to send a certain number of messages will not come. Throughout the session, the program creates a specific list of users to whom an auto-reply was sent. Such actions allow you to avoid re-sending the message. However, if you restart the program, the list is deleted. Thus, given the basic steps for setting up and creating templates, all doubts about how to set up auto-reply in Outlook should disappear.
